For residential HVAC companies · Metro Atlanta & the Southeast

Stop paying for calls nobody answers.

The HVAC Revenue Capture System answers, texts back, qualifies, and books the leads you already pay for, 24/7, on top of the software you already run. And a real human steps in whenever it matters.

Book a Free Revenue Leakage Assessment See how it works
Built on your existing setup: ServiceTitan Housecall Pro Jobber
Peachtree Heating & Air
Text message · example conversation
Missed call · Fri 9:42 PM
Hi, this is Peachtree Heating & Air, sorry we missed your call! Is your AC out, or can we help with something else?
AC stopped blowing cold about an hour ago
That’s no fun in July. We can have a tech out tomorrow between 8–10 AM. Want me to book it?
Yes please
You’re booked, confirmation on the way. If anything changes tonight, just reply here. 👍
✓ Logged in ServiceTitan · Job #4127 · Tomorrow 8:00 AM
Texted back in 8 seconds

What your customer sees: 9:42 PM on a Friday, while your office is closed.

The problem

Your marketing works. Your phone line is the leak.

You spend real money to make the phone ring, then nights, weekends, and busy afternoons quietly hand those callers to whoever answers first.

~27%

of calls to home-service companies go unanswered on average, and it climbs in peak season, exactly when every call is worth the most.

78%

of callers won’t leave a voicemail. They hang up and dial the next HVAC company on the list, usually within two minutes.

$1,200

typical revenue value of a single missed HVAC call, and several times that when the caller needed a full system replacement.

The first company to respond wins the job roughly 4 out of 5 times. After hours, most HVAC phone lines go straight to voicemail, which means straight to your competitor.

And every unanswered call that came from a $30–$80 Google Ads click is marketing budget you already spent, burned at the exact moment it was about to pay off.

Figures reflect published home-services industry research; we’ll walk through the sources, and your own numbers, in your assessment.

Run your own numbers

How much is slipping through right now?

Drag the sliders to match your shop. Most owners are surprised, then they want the exact figure, which is what the free assessment gives you.

Estimate assumes 78% of missed callers don’t call back and about 40% of them would have booked, conservative, based on industry response and close-rate data.

Estimated revenue slipping away
…
That’s about $126,360 a year in jobs you already paid to attract.
Your estimated monthly leakage…
Convert package management (see packages)$997/mo
Estimated leakage vs. management fee…

Illustrative estimate only, not a revenue guarantee or expected ROI. Actual results depend on lead quality, call volume, close rates, availability, and implementation. Software and usage charges are separate.

Get the exact number for my shop

The HVAC Revenue Capture System

Four ways we catch the revenue you’re already generating.

One done-for-you system, installed on top of your existing phone line and field-service software. Nothing to replace, nothing for your team to babysit.

Fixes: hang-ups & busy signals

Missed-Call Text-Back

Any call your team can’t grab gets an intelligent text within seconds, before the customer dials your competitor. It captures what they need, answers simple questions, and starts the booking on the spot.

Fixes: nights, weekends & overflow

24/7 AI Receptionist

After-hours emergencies and overflow calls get answered, qualified, and routed, every time. Anything urgent or unusual escalates straight to your on-call human. The system never guesses on an emergency.

Fixes: sticky notes & re-typing

Direct FSM Integration

Every lead and appointment lands in ServiceTitan, Housecall Pro, or Jobber automatically: logged, scheduled, and visible on your board in real time. No manual entry, no “who took this call?”

Fixes: unsold estimates & cold lists

Old-Lead Reactivation

Personalized, automated outreach re-engages the estimates you never closed and the past customers you haven’t heard from, often the easiest replacement revenue you’ll book all year.

“Will it sound like a robot?” No, and a human is always in the loop.

Routine calls and texts are handled instantly and naturally. Anything sensitive (a gas smell, an upset customer, a complicated question) escalates to a real person immediately. You approve every script and every escalation rule before anything goes live.

Done for you, start to finish

Live in about two weeks. Two hours of your time.

  1. Step 1

    Discovery

    We map your call flow, booking rules, service areas, and emergency scenarios, in your words, on one call.

    ≈ 60 minutes with you
  2. Step 2

    Setup

    We build the system, connect it to your FSM, and write every script. You review and approve before launch.

    We do the work
  3. Step 3

    Training

    We test every scenario, including emergencies, and walk your office team through exactly how it works.

    ≈ 60 minutes with your team
  4. Step 4

    Optimization

    We monitor, tune, and report every month, in dollars recovered and appointments booked, not tech jargon.

    Ongoing, handled by us

Most systems are live in 7–14 days. Your team’s total time commitment: about 2 hours.

Why QuickPro

Software hands you a tool. We hand you a running system.

Cheap AI apps and answering services exist. What they don’t do is the part that actually recovers revenue: custom setup, real integration, human escalation, and someone accountable every month.

What you get DIY AI apps Answering service Hiring another CSR QuickPro
Set up, tested & managed for you Partial
Integrated with your FSM software Manual
True 24/7 coverage, no sick days Costly
Human escalation designed in Basic
Estimate follow-up & reactivation If there’s time
Monthly optimization & ROI reporting

Results

We measure success in dollars, not dashboards.

We’re onboarding a limited group of founding clients right now; their before-and-after numbers will publish here. Yours could be one of them.

Case study · publishing soon

How [Client Name] recovered $XX,XXX in 30 days

Missed-call text-back + after-hours coverage for a [XX]-tech shop in [City]. Baseline vs. 30-day results.

Case study · publishing soon

How [Client Name] booked [XX] after-hours jobs in one season

24/7 coverage with human escalation for a ServiceTitan shop. Every job logged automatically.

Case study · publishing soon

How [Client Name] revived $XX,XXX in old estimates

Reactivation campaign across [XXX] unsold replacement estimates. Response and booking data included.

Every client report tracks the same four numbers: revenue recovered · appointments booked · response time · after-hours calls captured.

Packages & Pricing

Choose the level that matches your lead volume and growth stage.

Every package is built, tested, and managed for you: implementation, training, and ongoing support included. Final scope depends on call volume, locations, integrations, and workflow complexity. Software, telephony, messaging, and usage charges may be billed separately.

Capture

Stop losing the inbound calls and web leads you already generate.

Best for smaller or growing shops whose office can’t answer everything, every time.

$2,500 Implementation · one-time
$497/mo Ongoing management
  • Missed-call text-back
  • After-hours & overflow response
  • Instant web-lead response
  • Basic lead qualification
  • Appointment-request capture
  • Staff alerts & notifications
  • Basic CRM / FSM connection
  • Monthly activity report
Book a Capture Assessment

Software, telephony & usage charges may be billed separately.

Most Popular

Convert

Turn more of the leads and estimates you already generate into booked appointments.

Recommended for most established residential HVAC companies with steady lead volume that need stronger booking, follow-up, and recovery.

$5,000 Implementation · one-time
$997/mo Ongoing management

Everything in Capture, plus:

  • AI-assisted appointment booking
  • Advanced lead qualification
  • Automated no-response follow-up
  • Unsold-estimate follow-up
  • SMS & email nurturing
  • Old-lead & past-customer reactivation
  • Call & conversation summaries
  • FSM / CRM workflow automation
  • Performance dashboard
  • Monthly optimization review
Book a Convert Assessment

Software, telephony & usage charges may be billed separately.

Scale

Standardize lead handling, follow-up, and routing across teams and locations.

Best for larger, high-volume, multi-location, or fast-growing companies that need advanced revenue operations.

From $10,000 Implementation · one-time
From $2,000/mo Ongoing management · custom quote

Everything in Convert, plus:

  • Multi-location support
  • Advanced lead routing
  • Custom escalation workflows
  • Call scoring & QA workflows
  • Membership & maintenance-plan campaigns
  • Review-generation workflows
  • Customer-satisfaction follow-up
  • Advanced reporting
  • Custom API / middleware integrations
  • Quarterly revenue-operations review
  • Priority support
Discuss a Scale Deployment

Software, telephony & usage charges may be billed separately.

Best fit: QuickPro is built for established HVAC companies with consistent inbound lead volume, active marketing, an office or dispatch workflow, and enough missed or delayed opportunities to justify automation. Very low-volume operators may not yet see enough financial benefit; the Revenue Leakage Assessment will show whether the numbers support moving forward.

Compare packages at a glance

Capability Capture Convert Scale
Missed-call text-back
After-hours response
Web-lead response
Lead qualification Basic Advanced Advanced
Appointment booking Requests AI-assisted AI-assisted
CRM / FSM integration Basic Automated Custom
No-response follow-up
Unsold-estimate follow-up
Old-lead reactivation
Reporting Monthly report Dashboard Advanced
Monthly optimization
Multi-location support
Custom integrations
Quarterly strategy review
  • Missed-call text-back All packages
  • After-hours response All packages
  • Web-lead response All packages
  • Lead qualification Capture: Basic · Convert & Scale: Advanced
  • Appointment booking Capture: Requests · Convert & Scale: AI-assisted
  • CRM / FSM integration Basic → Automated → Custom
  • No-response follow-up Convert & Scale
  • Unsold-estimate follow-up Convert & Scale
  • Old-lead reactivation Convert & Scale
  • Reporting Monthly report → Dashboard → Advanced
  • Monthly optimization Convert & Scale
  • Multi-location support Scale only
  • Custom integrations Scale only
  • Quarterly strategy review Scale only

Optional Revenue Recovery Add-Ons

  • Unsold Estimate Recovery Campaign
  • Old Lead Reactivation Campaign
  • Membership Renewal Campaigns
  • Review & Reputation Workflow
  • Custom Integration Development
  • Additional Location Deployment

Add-ons are quoted based on scope, on top of any package.

A single recovered replacement job is often worth several months of management fees. Compare the investment with the value of the calls, estimates, and opportunities currently going unanswered or unfollowed. Your assessment puts real numbers on both sides.

About QuickPro

Built in Atlanta, for the contractors around us.

QuickPro has spent years running lead generation and paid advertising for service businesses, which means we’ve watched, in the data, exactly how many hard-won leads die at the phone line. The HVAC Revenue Capture System is what we built to stop it: marketing know-how, AI automation, and hands-on implementation from a local team you can actually get on the phone.

  • Atlanta-based & accountable: local team, real meetings, no offshore ticket queue.
  • Marketing DNA: years of Google & Meta lead generation for service businesses.
  • Done-for-you delivery: we build, test, train, and manage. You run your shop.
  • Straight answers: if your call volume doesn’t justify the system, we’ll tell you.

Common questions

Fair questions. Straight answers.

No. Most of the system works over natural, conversational text, the same way your customers already talk to friends. Where voice is used, it’s clear, polite, and professional, and anything sensitive hands off to a real person. You hear and approve everything before it goes live.

Yes, that’s the point. We build on top of the software you already use, not around it. Leads, notes, and appointments land directly in your FSM in real time. If you’re on something else, ask; we’ll tell you honestly whether we can integrate it.

Emergencies are detected and escalated to a human immediately: your on-call tech or a live transfer, per the rules you set. The system never diagnoses, never quotes, and never handles a safety situation on its own. We test these scenarios with you before launch.

Keep it if it’s working. This adds what it doesn’t do: instant text-back on every missed call, direct booking into your FSM, and follow-up on the estimates and old leads an answering service never touches. Many clients end up covering more for less per lead.

Most systems are live in 7–14 days. Your side is about two hours total: one discovery call to map how your shop works, and one short training session for your office team. We handle everything in between.

No long-term lock-in. There’s a short initial term so the system has time to prove itself with real numbers; after that, it’s month to month. If it’s not earning its keep in your reports, you shouldn’t keep it.

Then this may not be for you yet, and we’ll say so. The free assessment looks at your real volume first. If the math doesn’t work, you’ll leave with your numbers and an honest recommendation, not a pitch.

Free · no obligation

Find out what your missed calls are actually costing you.

The Revenue Leakage Assessment is a 20-minute look at your real call volume, after-hours traffic, and unsold estimates, ending with a dollar figure and a straight recommendation.

  • Your missed-call and after-hours numbers, quantified in dollars
  • A walkthrough of exactly how the system would run in your shop
  • A fixed quote, and an honest “not yet” if it doesn’t fit

Book your free assessment

Takes 30 seconds. We’ll reach out within one business day.

No spam, no pressure. Your information stays with QuickPro.